Have you got a backup solution? Have you ever
thought about what you'd do if your emails, contacts and
calendar all disappeared due to a catastrophic event like
fire? This month's tech tip is how to backup all your Outlook
data if you don't have a backup solution in place already.
You can checkout out our backup solutions here.
First, start Outlook and select IMPORT
AND EXPORT from the FILE menu.
You'll see the IMPORT AND EXPORT WIZARD
window, just like below.
You then need to select the option to EXPORT
TO A FILE from the list and click the NEXT button.
Now we need to select the type of export we'd
like to do. PERSONAL FOLDER FILE (.PST) is what we
want. Now we click NEXT again.
Now we see the EXPORT PERSONAL FOLDERS
window. There are two things that need to be done here.
1. Select the PERSONAL FOLDERS from the top of the
list of folders.
2. Place a checkmark in the box INCLUDE SUBFOLDERS
so we get everything in the mailbox.
3. Click NEXT.
Next we need to select a location and file
name to export out data to. Type the location that makes
sense to you or use the BROWSE button to select what's
right for you and click FINISH. We suggest that you
place the file in you're My Documents folder.
This takes us to the last step click OK
on the CREATE MICROSOFT PERSONAL FOLDER window and
you're done. The file OUTLOOK_BACKUP.PST will be
found inside My Documents.
As an added precaution you can burn this file
to a CD or DVD and store it some place safe.